A sponsor compliance visit tests the organisation's actual arrangements. A policy document is useful only if managers can explain it and the worker records support what they say.
Establish the scope of the visit
Read the Home Office correspondence and the sponsor duties guidance. Visits can examine whether the sponsor meets its duties, including record keeping, reporting and genuine employment arrangements. Prepare the relevant staff and records for the scope identified, while recognising that findings may lead to further questions.
Assign a coordinator who can locate evidence and involve the right owner. Keep a record of what is requested and supplied. Do not manufacture missing historical evidence or change dates to make a file appear complete.
Reconcile the records before presenting them
Review the sponsored-worker list against employment, salary, attendance, work locations and contact details. Appendix D identifies sponsorship records to keep. Check reports against the events that triggered them, rather than applying one ten-day deadline to every organisational and worker change.
For an unexplained gap, record what is missing, the source consulted and the next action. Escalate discrepancies that affect work permission or the sponsored role. A newly uploaded document cannot establish that a prescribed check happened on an earlier date.
Explain how the process operates
Managers should know who reports absences, how payroll changes reach the sponsorship owner and how workers update their details. Use actual examples from the organisation to demonstrate those handoffs. Avoid rehearsed statements that conflict with current practice.
The possible outcomes depend on the findings and applicable guidance. A B-rating action plan runs for three months; suspension or revocation is different. A worker's position requires its own review and any relevant immigration notice.
Certifyd's records workspace helps teams find evidence and the next review action. It does not predict an inspection outcome or replace the sponsor's duties.