RTW Cost Calculator
Manual Right to Work checks cost more than you think. Calculate the true cost of your current process — including the hidden costs most businesses miss.
22 min
average time per manual check
12%
of manual checks contain errors
34%
of follow-up checks missed
Calculate your costs
Common questions about RTW costs
The true cost goes beyond HR time. It includes: the time to schedule and conduct the check (averaging 22 minutes), printing and photocopying documents, physical storage and filing, administrative follow-up for expiring documents, re-checking when documents are unclear or incomplete, and the opportunity cost of HR time spent on compliance instead of strategic work. Our calculator factors in both direct labour costs and administrative overhead.
Manual Right to Work checks require HR staff to verify document authenticity, cross-reference multiple ID types, check expiry dates, and correctly categorise work permissions — all by visual inspection. Industry research consistently shows a 10-15% error rate in manual document verification. Common errors include accepting expired documents, failing to spot forged documents, misrecording permission types, and not scheduling follow-up checks for time-limited workers.
If an employee's right to work expires and you continue employing them without re-verification, you lose your statutory excuse. This means you're fully exposed to civil penalties (up to £45,000 for a first offence, £60,000 for repeat) if that worker turns out to have no right to work. It's the most common compliance gap — 34% of expiring documents are never re-checked under manual processes.
Certifyd automates the entire verification workflow: document capture via the employee's phone, AI-powered document validation, biometric matching, real-time Home Office database checks (for BRP/eVisa holders), and automated audit trail generation. This reduces the average check time from 22 minutes to under 60 seconds, eliminates manual errors, and automatically schedules and reminds for follow-up checks.
The calculator uses indicative pricing to give you a directional comparison. Actual Certifyd pricing depends on your volume, contract length, and specific requirements. Contact us for a tailored quote — we'll work through the numbers with you and build a business case your finance team can approve.
Stop paying the manual tax
Certifyd replaces your entire RTW workflow with a single platform — faster, cheaper, and compliant by default.